Production & Material Handling

5S Lean Solutions: Five Steps To 5S

October 19, 2024

Nelson-Jameson Inc.

Enhance workplace efficiency and eliminate waste through a structured five-step approach

5S is more than a program, it is a comprehensive system for organizing spaces so work can be performed efficiently, effectively, and safely. This system focuses on putting everything where it belongs and keeping the workplace clean, which naturally promotes a safer workplace with more efficiency.

When implementing a 5S system, it is important to remember to start small. Start with a pilot project to get a feel for if/what employee training is needed—how to implement the system, how to track progress, and how to celebrate success.

Step 1: Sort

Separate tools that are needed to get the job done and remove everything else. Sorting helps minimize cross-contamination and cross-contact by separating food-contact and non-food-contact items.

Step 2: Set in order

Reduce the need to be away from the workstation by placing all relevant tools within reach of operatives. Color-coding can be introduced to keep food-contact and non-food-contact items in separate zones and to keep allergens apart where needed. Shadow boards can be used to give every tool a place.

Step 3: Shine

Keep tools, machinery, and the work area clean to maintain safety and order in the workplace. Routine cleaning within your facility can help spot leaks, cracks, or misalignments, reducing the risk of equipment failure, safety hazards, and loss of productivity.

Step 4: Standardize

Introduce shadow boards and write standard operating procedures (SOPs) to create practices that will ensure the maintenance of the steps you have already taken. The process should have a natural flow and be more efficient.

Step 5: Sustain

Stay consistent and constantly review standards with daily, periodic, and change-only checks.

Adding Visual Aides

Incorporating signs, labels, safety tapes, floor markings, and shadow boards are effective ways to visually communicate throughout a facility and maintain a successful 5S system.

Signs & Labels
Help increase awareness and communication - customize your safety sign

Safety Tapes

Identify specific areas or items.

Floor Markings

Ideal for marking aisles, hazard boundaries, and color-coded areas.

Shadow Boards

Improve safety and speed up processes by extending the life of the equipment and eliminating missing tools.

Custom Shadow Boards

Organize your tools, supplies, equipment, and materials while providing a striking, graphical visual point-of-storage for tools. Can be designed to any size and style you require—use any color, including logos, messages, symbols, or even full-color images!

Learn more about customizing your shadow board